GRAHAM HILL PTA
BOARD MEETING NOTES
Tuesday, January 27th, 2009 – 6:21p start - 7:25 conclude
5.10 Principal’s report – District & teacher negotiate school calendar. The 2009/2010 calendar has been voted upon, but Christina doesn’t know the outcome yet.
• First ESL class is happening Tues & Thurs for 6 weeks. Then there’ll be a break and another 6 week session. MIP budget is paying for program. Approximately 10 families have come to the first session.
• January tours are starting next week! Lena will get at least one parent to attend each tour. Every family gets a GHE folder which has been mostly made up, but the PTA needs to update the Kindergarten & Graham Hill & Montessori insert. Minor date changes are needed. Christina thinks maybe Bettina made those fliers last year and hopefully has the file. Need about 100 total. Deena to email Bettina to find out. Betina reported (in reply email) that these were updated by Kiri Schwartz and Kiri has agreed to update them in time for tours.
• February tours will be 2/3 9:30a; Feb 5th, 1pm; Feb 11th, 9:30; Feb 13, 1:30; Feb 23, 9:30a. Angela can do Friday tours. Debbie can do afternoon tours.
• Would like to include the Board Roster: Christina will make copies after Debbie gives her the original of the board roster.
5.20 Treasurer’s Report – not much new since PTA meeting. $5K was sent to cover ½ of Powerful Writers. Other half is planned soon. About $50K in the bank currently. We need to pay the afterschool buses fees.
• Auction: Shana Toth will be the new Procurement Chair and will take the place of Lance Meyer who is moving to Federal Way. Russ will be the bartender. Some classes don’t have room parents and therefore won’t have a class project.
• Annual Fund is currently around $7K
5.30 Heritage Night – Feb. 27th Christina attended meeting yesterday.
• Decorations need a chair person. Debbie will try to find out who has the sign up sheet & organize someone to do decorations.
• Debbie will be the chair of the volunteers to let them know what needs to be done.
• We would still like for families to bring in decorations related to their heritage.
• Staff does displays and entertainment and parents organized the potluck – Elan is working on that.
5.40 February 10th general meeting agenda and planning –
• Auction planning with all committee members – invite each one. Keith will check with Ana and see what help she needs the group to do.
• Let’s recruit a few people to talk about what they’re bringing to the auction (aka procuring for the auction) and share that.
• Heritage Night Planning
• Deena will invite Christine King to come and recruit/train for Lobbying Day.
• Have Vietnamese Sandwiches and honor Chinese New Year. Elaine will get sandwiches from Tony’s if Lena will tell her how many we need. Main dish provided, families to bring sides & desserts. Debbie will send a flier one week before.
• Christina will create a “messenger” message for a reminder of PTA meeting.
• Request Nominating Committee for PTA Board for next year. We’ll need 2 V.P.s and 1 President for 2 year term.
• Reminder of March 10th Internet Safety interactive presentation. Deena to find A/V needs and timing needs from Todd Curtis & Christina will arrange with Mr. Prentice.
5.50 March short meeting/information night
• Reading night update, books need to come in the month of May
• Auction Update
• Update from Nominating Committee for PTA Board
5.60 Open Forum
• Angela shared an events logistic worksheet that we’ll generate for each event & PTA meeting, so that information can be shared year after year.
• Debbie to publish remaining dates of upcoming events on the back of the “fridge mail” list of contacts for Graham Hill.
• Keith will ask Ana about generating a checklist of auction items that can go home as a flier for people to sign up to do.
• Elaine will talk to Dr. Lee for donation from dentist.
